Ever placed an order only to discover your supplier swapped the item for something you didn’t ask for? You’re not alone—it’s a frustrating surprise that can disrupt your business and disappoint your customers. Finding the best manufacturer isn’t just about price. It’s about reliability, clear communication, and peace of mind knowing you’ll get exactly what you ordered. Ready to say goodbye to costly substitutions? Read on to discover the top suppliers who truly deliver what they promise!

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[FREE] If a supplier substitutes an item for a similar item, it is …

Product Details:
The company offers biodegradable plastic bags that are environmentally friendly and designed to decompose more quickly than traditional plastic bags.

Technical Parameters:
– Made from biodegradable materials
– Designed to break down in composting environments
– Can hold similar weight as standard plastic bags

Application Scenarios:
– Used in grocery stores for packaging
– Suitable for waste disposal
– Can be used for carrying everyday goods

Pros:
– Environmentally friendly compared to conventional plastics
– Reduces landfill waste
– Safe for composting

Cons:
– May be less durable than traditional plastic bags
– Can be more expensive than regular plastic bags

Best Practices: Item Substitutions – help.ghxuniversity.com

Product Details:
A platform (My Exchange) that facilitates communication and management of item substitutions between suppliers/distributors and buyers, particularly in handling supply chain disruptions or product changes. It provides exception management tools, advanced search, reporting, and analytics for order exceptions such as part number, unit of measure, quantity, and price changes.

Technical Parameters:
– Supports EDI 855 Purchase Order Acknowledgement transactions with ‘IS’ status
– Exception statuses (e.g., ‘Accepted – Substitution Made’) to flag and track
– Advanced Search, filter, and reporting features for managing order exceptions
– Flag-based workflow with yellow (owned) and green (resolved) status indicators

Application Scenarios:
– Managing supply chain and manufacturing disruptions where item substitutions
– Tracking and resolving item substitutions for purchase orders between buyers
– Filtering and analyzing exceptions related to supplier part numbers, unit of

Pros:
– Enables clear communication and tracking of item substitutions to reduce order
– Streamlines exception management workflow with filters, flags, and saved work
– Provides robust reporting and analytics for oversight and process improvement
– Helps buyers differentiate between known/approved substitutions and unexpected

Cons:
– Requires manual steps for identification and management of each substitution
– Potential complexity introduced by the need to manually update item masters or
– Some exceptions might still require direct communication with vendors, adding

Working With Substitute Items in Procurement – docs.oracle.com

Product Details:
Oracle PeopleSoft Supply Chain Management, including modules such as PeopleSoft Purchasing and functionality for substitute items in procurement processes.

Technical Parameters:
– Integrated with Supplier Relationship Management within Supply Chain Management.
– Supports setup and management of substitute items in procurement workflows.
– Part of a modular architecture including Financial Management, Asset Lifecycle
– Web-based navigation and integration with other PeopleSoft modules.

Application Scenarios:
– Organizations seeking to streamline and automate procurement and purchasing
– Companies needing to manage substitute items when primary products are
– Enterprises requiring integration of procurement data across financial, asset,

Pros:
– Enables continuity of procurement operations by allowing automatic or manual
– Deep integration with financial management and other core enterprise modules.
– Enhances supply chain flexibility and resilience when facing item shortages.

Cons:
– Complex suite may require significant configuration and understanding to fully
– May be excessive for organizations with simple or non-integrated procurement

If a supplier substitutes an item for a similar item, it is | Quizlet

Application Scenarios:
– Handling situations where a supplier substitutes an ordered item for a similar

Pros:
– Allows for operational flexibility in case of item substitutions

Cons:
– May require rejecting the substituted item or shipment if not approved by the
– Potential risk of receiving items that do not meet original specifications

Produce Traceability Initiative Best Practices for Product Substitutions

Product Details:
Best practice guidelines for establishing and communicating product substitutions in the fresh produce supply chain, ensuring order fulfillment, traceability, and efficient trading partner collaboration.

Technical Parameters:
– Use of Global Trade Item Numbers (GTIN) for product identification in
– Employing Advance Ship Notice (ASN) via Electronic Data Interchange (EDI) to
– Requirements for system synchronization of product information between trading
– Mandatory reflection of the appropriate GTIN and possibly lot number on related

Application Scenarios:
– Supplier does not have enough inventory to fulfill an ordered item and must
– Preapproved substitute products are shipped to buyers based on prior agreement
– Order fulfillment when supply/inventory issues arise post order-sending
– Buyers updating internal systems to accept and process substituted items

Pros:
– Reduces supply chain and invoicing delays caused by uncommunicated product
– Ensures traceability and regulatory compliance through structured product
– Facilitates smoother and faster receiving and payment processes for substituted
– Supports flexible and responsive fulfillment to changing inventory conditions

Cons:
– Requires prior and ongoing system synchronization and communication between
– Dependent on trading partners’ agreement and adherence to best practice
– Potential for confusion or processing errors if substitution information is not

If a supplier substitutes an item for a similar item it is n

Product Details:
Substitution of a product by a supplier for a similar item that is not exactly what was ordered.

Application Scenarios:
– When a supplier cannot provide the exact product ordered and offers a similar
– Procurement situations involving product availability issues

Pros:
– May allow for uninterrupted supply when original items are out of stock
– Provides flexibility in sourcing

Cons:
– Substituted item may not meet original specifications or requirements
– Could cause compatibility or quality concerns

Solved If a supplier substitutes an item for a similar item … – Chegg

Substitute Items in Purchases – proclick.mediclick.com

Product Details:
The system provides automatic item substitution functionality for EDI purchase orders, enabling vendors to substitute approved, similar items when fulfilling hospital purchase orders. The system processes EDI 850 and 855 documents, updating purchase orders and associated requisitions with substitute item details.

Technical Parameters:
– Supports EDI 850 (Purchase Orders) and EDI 855 (PO Confirmations) transactions.
– Substituted item must match the original item on unit of measure (UOM) and
– Substituted items have unique Vendor Item Numbers (VIN) and can have different
– Partial substitutions are allowed for fill/kill vendors, with quantity rules

Application Scenarios:
– Hospitals sending electronic purchase orders to vendors and needing flexibility
– Vendor-initiated item substitution when an approved alternative is in stock.
– Supply chain environments requiring electronic confirmation and documentation

Pros:
– Automates and streamlines the handling of item substitutions in electronic
– Ensures only approved substitutes are used, with clear audit trails in EDI
– Supports both stock and non-stock items, as well as multi-sourced items.

Cons:
– Strict matching required for unit of measure, conversion factor, vendor, and
– Fill/kill partial substitutions only adjust quantity at receipt, not on the

10. If a supplier substitutes an item for a similar item, it is …

Substitute and replacement products – IBM

Product Details:
IBM InfoSphere Master Data Management (MDM) provides capabilities for managing product relationships such as substitute and replacement products within its product master data management solution.

Technical Parameters:
– Supports definition and management of substitute and replacement product
– Allows configuration of relationships by product hierarchy or attribute values.
– Can specify effective dates and business rules for substitute/replacement logic.
– Integrates with business processes to propose alternatives when products are

Application Scenarios:
– Retailers suggesting alternative products when an item is out of stock in
– Manufacturers and distributors managing transitions between discontinued and
– Customer service representatives quickly identifying suitable substitutes for

Pros:
– Enhances customer satisfaction by efficiently suggesting alternatives when
– Reduces lost sales due to out-of-stock or discontinued items.
– Allows flexible configuration and management of complex product relationships.

Cons:
– Requires upfront configuration and ongoing maintenance to keep relationships
– Potential increase in data management complexity with large product catalogs.

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Frequently Asked Questions (FAQs)

How can I tell if a supplier is substituting an item from a different factory or manufacturer?
Ask for detailed product specifications, including manufacturer details and certification documents. You can also check for changes in packaging, labels, or pricing. Regularly inspecting samples is a good practice to verify consistency.

Why do suppliers substitute items from other factories or manufacturers?
Suppliers might substitute items due to stock shortages, pricing changes, or disruptions at the original manufacturer. Sometimes, they may do this to offer you a better price or speed up delivery, but it’s always wise to verify quality.

What should I do if I suspect a supplier is offering substituted items?
Request a product sample and relevant documentation showing the manufacturer’s name and address. Communicate openly with your supplier and emphasize your preference for transparency in sourcing to avoid misunderstandings.

How can I ensure consistent quality if my supplier uses different factories or manufacturers?
Set clear quality standards and request certifications for each batch. Regularly performing on-site inspections or third-party tests will help ensure products from new sources meet your requirements.

Is it okay to accept substituted items from my supplier?
It depends on your business needs and quality expectations. If the substituted item meets your standards and requirements, it can be acceptable. However, always communicate any changes in writing and document the agreed quality criteria.